How do I remove fields from PastPerfect reports?

  • Updated

Applies to: Version 5.0
For Version 4.0, please click here to download PDF instructions.

PastPerfect makes it easy to quickly research items in your collection and print a report of your results. However, there are times when some of the information displayed on a standard report layout may not be suitable for sharing publicly.

The steps below can be used to remove the Home Location field from a Query Results report. These steps can be also used to remove selected fields from most reports in PastPerfect.

  1. From the Main Menu, click Reports, then click the Research - Query button under Report Types.
  2. Select the Search Results report you wish to modify.
    • Print List (or Print List with Image): Report printed when Standard Fields is selected from any query using multiple catalogs.
    • Print Extended List (or Print Extended List with Image): Report that prints within the catalog query screen, or when Extended Fields is selected when running a query using multiple catalogs.
  3. Select Custom Layout 1 or Custom Layout 2.
  4. Click Modify Selected Layout.
    removefields_1.png
  5. Locate the field box with the name of “homeloc”. Click once to select, and then press the Delete key on your keyboard to remove.
  6. Locate the text label that says “Home Location”. Click once to select, and then press the Delete key on your keyboard to remove.
    removefields_2.png
  7. Click File | Save, and then File | Close.
  8. If you want to rename the report layout for future reference, click Rename Selected Layout, and then type in the new name (for example: Without Locations).
    removefields_3.png
    • TIP: If you wish to choose between the different custom report layouts for this particular report, check the box for “Select Layout when Printing” before exiting from the Reports screen.
      removefields_4.png
  9. Click Close to return to the Main Menu.
  10. Return to your selected Query screen, and run your query again. Then click the Print Results button on the Sidebar, and choose the appropriate report.
    removefields_5.png

If you have “Select Layout When Printing” checked for this report, you will have a choice to print out the Standard Layout or either Custom Layout before previewing or printing your report.

 

Resources

Attachment(s)