How do I add fields to my Catalog Search Results?

  • Updated

Applies to: Version 5.0

PastPerfect 5.0 allows you to customize the fields to display when viewing catalog record search results.

  1. From the Main Menu, click the "Setup" button, and then click "Query Fields."
  2. Select the Catalog you would like to work with: Objects, Photos, Archives, or Library. For Search options that look in multiple catalogs at once (such as Catalog Lists and the Research options), select the "All Catalogs" option.
  3. In the bottom portion of the Sidebar, click on the "Change Query Results Field List" button.
  4. By default, PastPerfect uses the first two columns in the Query Results screen for the Catalog and Object ID number. To select the next field to display on the Query Results screen, use the drop-down list next to Field 3 and select the next field you want to display. For example: Object Name.
  5. For the remainder of the fields available, select fields that you want to display and that you want to sort your records by on the Search Results screen. You do not have to use all 14 fields, just the fields that you need.
  6. If you want to rename the field column headers, edit the name listed in the Header Caption field. This is optional, but may be useful for Custom Fields or to abbreviate field names.
  7. Once you are finished, click the "Exit & Save" button.
  8. Repeat the process for any additional catalogs that you need to view specific fields for on the Search Results screen. When finished, click the “Exit” button to return to the Main Menu.
  9. The next time you run a query or create a catalog list, your search results will display with your selected fields. If you decide to sort your records by one of the fields, simply click on the column header name.

Please note that if you are using PastPerfect Security, each user will need to set up their
individual query results field lists.

 

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