Applies to: Web Edition
PastPerfect Web Edition relies on the use of authority files to ensure data consistency. When entering data into a field that has an authority file, users are required to select from entries already present in the authority file, add a new term, or add a One Time Use term.
If you plan to use a term on multiple records, you should add the term to the authority file. To add the term, click the "Add New" button, type the term into the required field, enter a description (optional), then click the green check button.
If you believe the term is unique at this time and will not be used for other records, type the term in the Search field, and then click the "One Time Use" button. This will enter the term into the field, but not add the term to the authority file. However, if you try to add a term that has already been used as a One Time Use entry, you will be prompted to add the term to the authority file.